Payroll

Within this feature, you can view employee salaries with their respective earnings and deductions for the current period or Closed Periods, import, and manually insert Current Period payroll data.

 Current Period Payroll

In this section, one can view and manage the following:

1. Earnings and deductions;

2. Attachments.  

Earnings and deductions

1. To view current period employees’ earnings and deductions, navigate to the Payroll page on the sidebar menu; 

2. Click on “Open”

3. Click on the “Select” button on the payroll which earnings and deductions you want to see

4. Select the “Inputs” tab

5. To view in more detail, click on the individual employee you wish to see, or alternatively

6. You can rearrange to view employees from ascending to descending order or vice versa, by clicking on the arrow next to the “ID & name” at the top of the row.

7. You can also import one-time earnings or deductions, by simply clicking on the “Import one-time inputs”, at the right upper corner:

1. Drag a file or browse from a file to upload;

• Upload file must include of Employee ID and a one-time pay element value;

8. To add one-time earnings or deductions to one employee, click on an employee to expand and then click on + to add new value.

9. A modal will appear and from there choose what pay element, amount and currency (if the entity has multiple currencies)

10. Click “Save”

11. You can also import unit amounts by simply clicking on green “Import one-time inputs”, at the top right corner:

• By clicking “Import one-time payments”, you will need to drag a file or browse from a file to upload;

• Upload file must include Employee ID and a one-time pay element value; 

12. If no further changes will be made, and all information is ready to submit for processing, click on the “Initiate inputs” button. 

NB! There is no link between Earnings and Deductions screen and Units and Leaves Screen, the unit elements payout value is shown after payroll has been processed.

Attachments

Here you can download documents uploaded to the Payroll system. In order to do so:

1. To add one-time earnings

2. Navigate to the Payroll page on the sidebar menu; 

3. Click on the “Attachments” tab and then to upload a file, click “Add file”;  

4. When adding a new file, drop or upload a file from the computer, then click “Save”.

5. All files are stored under the “Attachments” section

Accepting or rejecting the payroll

Once you have submitted the payroll for processing and Mercans’ payroll engine has submitted the payroll reports to PAC, you can:

1. Download the reports that have been sent to PAC for your review;

2. Based on these reports, you can either:

• If everything is correct approve the payroll by clicking on “Approve”;

• If you approve the current period payroll, then this payroll will close.

• Reject payroll by clicking on “Reject” – Select this if something is incorrect or you need to make amendments to the payroll data;

• If you reject the payroll, you need to add a comment in the “Add comment” field;

• Once you have rejected the payroll, Mercans will reopen the period for inputs and notify you when it’s done;

• When the payroll is rejected it will be stored and shown in Payrolls view and under “Payroll reports” with the status ”Rejected”;

• Until payroll is neither rejected nor approved it will stay in draft status.

 Interface files

1. Navigate to the Payroll page on the sidebar menu; 

2. Go to “Interface files”;  

In this view, the user can:

• see pending API events

• see pending interface files

• upload a new interface file

• start persisting of the pending API events

• start persisting of the pending interface files

• list the persistent events and their reports

Closed periods

1. Navigate to the Payroll page on the sidebar menu; 

2. Select “Closed”

3. Click on the period you want to view;

4. Click on “Select” on the payroll you want to view;

5. Here you can download previous period reports, payslips, bank files, Gross to Net, review reports, attachments and all other files.